Office of Procurement and Contracts

What is this?

All DCS staff involved in the acquisition of goods and services over $10,000 that are not purchased on a pre-existing contract are considered to have a “Significant Procurement Role” and must comply with these requirements. In accordance with A.R.S.§ 41-753, a notice of significant procurement role activities underway in State agencies is posted on the State Procurement Office website (click Spreadsheet Listing to view list).

A.R.S. § 41-2503 Definition:

"Significant procurement role" means any role that includes any of the following duties:

  • (a)Participating in the development of a procurement.
  • (b)Participating in the development of an evaluation tool.
  • (c)Approving a procurement or an evaluation tool.
  • (d)Soliciting quotes greater than ten thousand dollars for the provision of materials, services or construction.
  • (e)Serving as a technical advisor or an evaluator who evaluates a procurement.
  • (f)Recommending or selecting a vendor that will provide materials, services or construction to this state.
  • (g)Serving as a decision maker or designee on a protest or an appeal by a party regarding an agency procurement selection or decision

Notification

Pursuant to A.R.S. § 41-753(D), the Arizona Department of Child Safety (ADCS), Procurement Office is issuing this significant procurement role period notice. During this period, state employees who have had a significant procurement role in ADCS procurements listed on the State Procurement Officewebsite are prohibited from accepting, soliciting, or having discussions regarding employment with a person or firm lobbying or potentially responding to the procurements listed ending one year after the purchased materials are delivered or the purchase of services or construction begins.

The ADCS Procurement Office is in the process of procuring Commodities or Services on behalf of the Department of Economic Security and agency employees who have a significant procurement role must sign a Procurement Disclosure Statement. The significant procurement role period is active for the listed procurements, pursuant to the requirements in A.R.S. § 41-753(D) that states:

§ 41-753. Unlawful acts; violation; classification

D. An employee of any agency as defined in section 41-1001, including the office of the governor, who has a significant role in the procurement of materials, services or construction shall not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation during a period beginning on signature of the first nondisclosure agreement pertaining to a particular solicitation or at the time of request for a sole source procurement or competition impracticable procurement and ending one year after the purchased materials are delivered or the purchase of services or construction begins. An agency as defined in section 41-1001, including the office of the governor, shall inform its employees when the first nondisclosure agreement is signed on a particular solicitation, and the agency shall notify the state procurement administrator who shall post information regarding the date of the first nondisclosure agreement pertaining to a particular procurement activity on the department of administration's website.

If you have any questions regarding the procurement, please contact the ADCS Office of Procurement at 602-364-0219.